Case Study – Previsor

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PreVisor – Robust, Global Document Management System

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PreVisor, the union of Qwiz, ePredix and PDRI, helps employers identify top performers. With a history dating back to the 1960’s, PreVisor has gathered mountains of empirical data correlating pre-employment assessment scores to performance. Leveraging this data and decades of industrial-organizational psychology research, PreVisor develops pre-employment assessments that accurately predict on-the-job performance. PreVisor's award-winning content, consulting and solutions, support hiring decisions and maximize performance for 25,000 employers worldwide.

Business Challenges

PreVisor was looking for a robust document management system that would be easy to implement and deploy to many different locations around the world.  They also needed a comprehensive solution with full document lifecycle support, giving the users the ability to create, edit, approve and distribute their own documents in both an Intranet and Extranet environment. Additionally, flexible licensing and open source technology were important to implement the company’s strategy to use in-house development resources.

“I looked at dozens of different Document Management Systems over six months and none hit our sweet spot until Alfresco. The application looks and behaves beautifully and intuitively”

Bill Bailey – Manager, Corporate Business Systems

Integrating Alfresco across a Secure Intranet and Extranet

PreVisor needed to replace their existing Intranet. In addition, other ‘mini-apps’, like a searchable Request for Proposal (RFP) database needed replacing.

PreVisor will be integrating Alfresco into Active Directory and into their partner and client “extranet”. This is a single integrated platform for Intranet and Extranet that allows secure document lifecycles to start in the Intranet and result in a finished document residing in a partner, Extranet Space, accessed by a web application. I addition, PreVisor’s RFP database functionality will now be provided by customized Alfresco SmartSpaces.

The Benefits of Using Alfresco

“PreVisor chose Alfresco because of its functionality and usability.  The application is very intuitive and users find the system very easy to work with straight away”

Bill Bailey – Manager, Corporate Business Systems

Why PreVisor Chose Alfresco

PreVisor chose Alfresco because of its functionality and usability.  The application is very intuitive and users find it very easy to work with the system straight away. PreVisor was looking for an open source solution that would not tie it to a proprietary vendor and that had a flexible pricing model.  PreVisor was impressed by Alfresco’s Support team and felt that Alfresco was the product that would address their requirements of ease of use, proven functionality built on an open architecture.

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Fast Facts

Company/Organization Details

  • Union of Qwiz, ePredix and PDRI
  • Provides pre-employment assessments that help employers identify top performers
  • 25,000 clients worldwide, many in the FORTUNE 500

Industry

  • Employer Services

Business Challenges

  • A robust document management system
  • Ease of roll-out around the world
  • Comprehensive functionality
  • Audited, controlled document lifecycle support
  • Flexible licensing model
  • Open Source technology to leverage in-house development team

Technical Challenges

  • Replace existing Intranet with Alfresco
  • Rapidly replace existing “mini-apps” with Alfresco SmartSpaces
  • Integrate to Active Directory
  • Provide a single integrated platform for Intranet and partner/client Extranet
  • Document lifecycle support through Intranet to Extranet accessed by Web applications

Benefits

  • Source control and version control for all corporate documents
  • Collaborate environments for document development and delivery
  • Ease-of-use
  • Ease of rollout globally
  • Single Integrated ECM for Intranet and Extranet

Why Alfresco

  • Superior functionality and usability
  • Ease of use and intuitive design
  • Flexible pricing model
  • Open source
  • Quality of Support

Alfresco ECM used for

  • Document Management
  • Web Content Management
  • Records Management
  • Collaboration
  • Publishing

Technical Profile

  • Planned rollout using:
  • Hardware
  • Operating System
  • CPU
  • RAM
  • Database
  • Web Server
  • Sizing Details